If you have reviewed our website and still have additional questions, please review our Frequently Asked Questions and Answers below.

How to Apply

From the careersearch.stanford.edu webpage, search by keywords, location (schools/units) or category (job family). The keywords dropdown menu will list the first five job categories. To view more job families, click on "View More" under "Category".

Starting your application is easy! Here are three quick steps to follow:

1. Find the job you want to apply.
You may have already been directed to a job from a link sent by a friend. You can also search all job openings on the homepage.

Screenshot from the Stanford Careers Job Search site

2. Click “Apply for Job”.
A window will pop-up asking you to input your first name, last name, and email address.

Screenshot from the job description page initiating a job search

3. Start your application!
Fill in your email address and click “Go.” You'll be directed to log into or create an account through Stanford’s Applicant System and asked to fill out the remainder of your information.

Screenshot of entering email to begin application process

A resume is required and can be uploaded or manually developed in our online application system. Acceptable formats for uploading a resume are Word (.doc) or PDF (.pdf) files. Scanned resumes and other formats are not acceptable and will not be read by our system. Resumes can be updated as long as the position is open.

Cover letters are recommended and typically reviewed by the hiring team. However, they are not required. To include a cover letter, you must upload a Word (.doc) or PDF (.pdf) file at the attachment step of the application.

Once you've submitted an online application, you will immediately receive an automated email confirming receipt of your application. If you do not receive an email notification, please check your spam folder or log-into your account to review your job submission.

The hiring team will have access to your application materials. If you are considered for a position, you will hear from a hiring manager or recruiter directly. Otherwise, you may not be contacted.

Candidates

Pre-application Questions

To apply for a staff position at Stanford University, please go to our Stanford Careers web page.

We can only consider applications submitted online. We cannot accept applications via email or postal mail. You may consider using computers at your local library.

Generally speaking, Stanford does not sponsor non-U.S. citizens for employment. However, it is up to the hiring department for each position to make the decision with regard to sponsorship.

To find openings in an off campus location, you can search the Stanford Careers website or other sites, such as Indeed.com. Include your desired location in the keyword search.

The department chooses whether or not to indicate the location of their job.

Each grade has an associated salary range.

Staff openings are posted on our website. These may be full-time, part-time, or fixed-term positions. The job posting for each position will state this information.

Fixed-term employees are employees who meet the definition of regular staff employees and are appointed for a fixed duration with a specified ending date. Fixed-term employees are subject to University policies applicable to regular staff except as those policies may be modified by the specific terms of their fixed-term offer letters or other written employment contracts or agreements.

General Application Questions

Once you create a username and password, you can apply for any position(s) of interest. From there, the hiring team will have access to your information. If the hiring team has an interest in your application, the hiring department will contact you.

Yes, you may include a cover letter. Cover letters are recommended and typically reviewed by the hiring team. However, they are not required. To include a cover letter, you must upload a Word (.doc) or PDF (.pdf) file at the attachment step of the application.

For a variety of reasons, including privacy protection, we do not provide hiring manager contact information.

No, your desired salary range is attached to your candidate profile. Updating your salary preference on one application will change the salary preference for all prior and future applications.

Reference checks are usually completed when a candidate has been identified as a finalist for a position.

You may be asked for references that include your current employer. If you do not wish to have your current employer contacted, you may select that option in the application, and inform the hiring manager, should you be asked for an interview.

Once you have identified a Stanford staff position that matches your qualifications, please apply online at https://stanfordcareers.stanford.edu/job-search.

If you do not have a resume, you have the option of manually developing a resume online.

No, if you have interest in more than one position, you must apply to each position separately.

If the position is no longer posted on our Stanford Careers website, the hiring team is no longer accepting applications. Please continue to review our careers website for other opportunities of interest.

Attachments

  1. Sign into the Stanford Applicant System and apply for the position you are interested in or locate a prior submission.
  2. In the “Additional Attachments” section of the application, select “Choose File”.
    Screenshot from online application showing how to select a file to upload as an attachment
  3. Find the file you would like to upload and select “Open”. Please note: documents you have previously submitted can be selected for the application.
  4. Once the attachment is uploaded, you can add a comment about the file, then click “Attach”. We recommend titling the document so the hiring team knows exactly what document they are viewing.
    Screenshot from online application showing where to enter comments about the file

When applying for multiple positions, make sure to mark all the documents you would like the hiring team to see as “Relevant to this Job” (e.g., resume, cover letter). Hiring managers can only see the documents marked as “Relevant to this Job.” Leave all other documents unchecked.
Screenshot from online application showing "Relevant to this Job" checkboxes

Yes, when you upload a document with the same file name, it will overwrite the preexisting document with the updated version.

A resume must be in a text format (i.e. Microsoft Word or PDF files) rather than an object format (i.e. scanned document) for proper parsing of the information.

We do not have a formal naming convention requirement. However, we recommending labeling a document clearly so the hiring team knows what it is. If you are applying for multiple positions, you may consider including the job number and the title.

Consideration for Other Similar Positions

Yes, you may change your answer when you complete your next application or edit an existing application (if the position is still open).

You will not see this information in your applicant account. Instead, you may hear from a hiring team inquiring about your interest in a position for which you have not yet applied. This communication may come via phone or email message.

Should you answer yes, the hiring team may consider you for other similar positions, but there are not guarantees.

If you select "Yes" to this question on the Stanford Questionnaire segment of the application, individuals involved in the recruitment process will have access to view this information. If you only want hiring teams for specific openings to see your application information, selecting "No" is recommended.

Post-Applications Questions

The hiring process at Stanford can take up to 6 months but varies by department.

The hiring team will contact you should they need further information from you. Due to the volume of resumes received, we are unable to contact each applicant regarding the status of each position. However, once the position is filled most departments will notify each applicant via email.

If a job is listed on our website, it is considered open. Requisitions must be posted for a minimum of ten days, then after that point, the department may close the job opening at their discretion.

You can update your application as long as the position is still posted. To update an application:

  1. Log into the Stanford Applicant System and click “My Jobpage”. Screenshot from online application showing how to navigate to "My Jobpage"
  2. Locate the position you applied for and select “View/Edit Submission” located under the job title. Screenshot from online application showing "View/Edit Submission' button
  3. Edit the information you would like to change, then click “Submit”.
    Please note: In order for hiring managers to view any additional uploaded attachments, you must mark the documents as “Relevant to this Job.”

Taleo is our system of record, and for compliance purposes, it is not possible to delete old applications.

For compliance purposes, it is not possible to delete files.

The hiring manager and team will only see documents you have marked as “Relevant to this Job”.

Once you've submitted an online application, you will immediately receive an automated email confirming receipt of your application. If you do not receive an email notification, please check your spam folder or log-into your account to review your job submission

The hiring team will have access to your application materials. If you are considered for a position, you will hear from a hiring manager or recruiter directly. Otherwise, you may not be contacted.

If you select "Yes" to the 6th question on the Stanford Questionnaire segment of the application, individuals involved in the recruitment process will have access to view this information. If you only want hiring teams for specific openings to see your application information, selecting "No" is recommended.

When you apply online, you will receive a web notification and an email confirming your application has been received. If there is a match between your skill set and their current needs, the hiring department or recruiter will contact you.

You can also view any messages sent to you about your application. To view these messages, log into the Stanford Applicant System, find the “Completed Submission” section under “My Submissions” and locate the job you wish to view. Click the “View Email Messages” link to view your message(s).

Screenshot from Jobpage featuring view email messages link

Once you apply through the Stanford Careers Website, your resume is forwarded to the hiring department for review. If there is a match between your skill set and their current needs, the hiring department or recruiter will contact you.

Other Types of Opportunities

Stanford Health Care is a separate legal entity from the University. Open positions for Stanford Health Care can be found on their career page: http://www.stanfordhealthcarecareers.com/.

To view open faculty positions please visit the department’s website. Some of our faculty positions at can be found at: https://www.stanford.edu/about/faculty-positions.

You can find student employment opportunities on our Career Development Center website at: https://beam.stanford.edu/.

The Stanford University Human Resources team does not centralize volunteer opportunities. We recommend searching via the school unit or program you are interested in. For example, here are a couple of groups across campus who regularly seek volunteers:

http://museum.stanford.edu/support/volunteering.html
https://alumni.stanford.edu/get/page/landing/volunteering
https://live.stanford.edu/give/volunteer

Current employees may also be interested in:
https://cardinalatwork.stanford.edu/connect/volunteer-opportunities

Individual business units or schools may have internship opportunities. In some cases, these units or schools may post on local San Francisco bay area schools’ career sites. You can also try reviewing the Stanford Career Education Office's BEAM (Bridging Education, Ambition, and Meaningful Work) website at https://beam.stanford.edu/employers.

You may apply for any position you feel qualified for. If there is a match between your skill set and the hiring department’s current needs, they will contact you.

Current/Previous Employees

Making a Referral

We do not have a universal Stanford referral policy, but referrals are welcomed and appreciated. Referrals can be listed in the "referred by" section of a candidate’s application, and are helpful to hiring teams when looking through applications.

Internal Candidates

Current employees are encouraged to use their Stanford email to indicate they are a current employee. Additionally, on the first page of the application, the last question is “Please indicate how you heard about this Job”. Please select “Current or Previous Stanford Relationship”. Another dropdown menu will appear. Please choose “I am a current Stanford/SLAC Employee”.Screenshot from online application showing "Current or Previous Relationship" dropdown

If you would like to merge two accounts, please send a HelpSU ticket to: https://helpsu.stanford.edu/helpsu/3.0/helpsu. The ticket should include:

  1. Request Category: Administrative Applications
  2. Request Type: Taleo Recruitment Manager

Please provide the email address that you would like to make as the primary account.

Please note, we recommend internal employees make their Stanford email address their primary account.

To change the email address associated with your Stanford account:

  1. Log in to your account and select “My Account Options”.
    Screenshot from online application showing "My Account Options" button
  2. Once in your accounts page, scroll to the Personal Information section and click “Edit”.
    Screenshot from online application showing Personal Information "Edit" button
  3. Locate the “Email Address” section and provide the email you would like to receive notifications to.
    Screenshot from online application showing Email Address field

Please note, you can also update your name, phone number, and other personal information here, as well.

The Job Description Library contains job descriptions for non-academic, non-bargaining unit and librarian jobs at Stanford. Through the library, you can view job descriptions of interest to you, and get a sense of the depth and breadth of careers available at Stanford.

Please note that the only current Stanford employees are able to access the Job Description Library (JDL) through the Axess portal.

To search by job code:

  1. Click “Search Jobs” in the top right hand corner of the StanfordCareers page.
    Screenshot showing "Search Jobs" button in upper right corner
  2. On the job search web page, enter the job code number in the keywords box. Press Search.
    Screenshot of entering job code into keyword search box

I am a prior/current Stanford applicant in Layoff Status

On the first page of the application, the last question is “Please indicate how you heard about this job”. Please select “Current or Previous Stanford Relationship”. Another dropdown menu will appear. Please select “I am a former Stanford/SLAC employee with Layoff status (laid off within past 12 months)”.
Screenshot showing "Current or Previous Stanford Relationship" dropdown

Technical Questions

If you forgot your user name or password for job alerts, click on careersearch.stanford.edu/login and follow the prompts or go to your “Settings”.

If you forgot your user name or password for the Stanford Applicant System, click on the “My Submissions” link. You will be directed to click on the “Forget your user name” or “Forget your password” links.
Screenshot from online application showing "Forgot your user name" button

To change your password/username:

  1. Sign in to your account and select “My Account Options”.Screenshot from online application showing "My Account Options" button
  2. To edit your User Name, scroll down and locate the “User Name” section and click “Edit”
    Screenshot from online application showing Login Information section
  3. To edit your Password, scroll down and locate the “Password” section and click “Edit”
    Screenshot showing the edit link to change your password
  4. Update your information. 

To change your email address:

  1. Sign in to your account and select “My Account Options”.
    Screenshot from online application showing "My Account Options" button
  2. Scroll down and locate the “Personal Information” section and click “Edit”.
    Screenshot from online application showing "Edit" button in personal information section
  3. Update your email address.

Use the latest version of a supported browser:

  • PC: Firefox or Internet Explorer
  • Mac: Firefox or Safari

Note: Chrome is not a supported browser. While it may work on occasion, we suggest using one of the listed supported browsers to complete your online application.

The current recommendation is to:

If the recommendations above do not resolve the issue, please use another computer that has been updated to the conditions listed to complete your online application.

  1. Clear your browser cache and cookies and then restart your browser.
  2. Complete your application in a supported browser (Mac - Safari or Firefox; PC - Internet Explorer or Firefox)
    • For IE users, turn off browser compatibility mode
  3. Confirm you have the most recent versions of the following applications:
    • Adobe Reader
    • Adobe Flash
    • Java

If the recommendations above do not resolve the issue, please use another computer that has been updated to the conditions listed to complete your online application.

Chrome is not a supported browser. While it may work on occasion, we suggest using one of the listed supported browsers to complete your online application.

Contact Us

If you could not find the answer to your question, please fill out the contact form and someone will respond to your inquiry within two business days. Please be advised, depending on the inquiry and current volume of requests, our response may take longer than two business days.

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